One of the biggest challenges for project managers and leaders is prioritizing daily work. Even if you have the best planet management software, you are the one who enters the details into the tool. Also, you don’t want to fall into the role of the “most important” cry in every other downhill project.
As you have to be diligent and have the right kind of project understanding to make sure no one is working on the priorities yesterday. It takes a lot of practice to get this right.
To help you manage your team's load and reach deadlines, here are 6 steps to prioritizing projects with multiple moving parts.
Gather everything you can think of to do in a day. Don't worry about the order or the number of items in advance.
2. Find the most important relative emergency.
The next step is to determine if you have certain tasks that need immediate attention. We are talking about a job that, if not completed by the end of the day or in the next few hours, has serious consequences (missed customer deadlines, publication dates or release dates, etc.). Check to see if there is a high level of dependence that depends on you completing a piece of work now.
3. Check the value.
Next, look at your core business and find out what has the highest value for your business and organization. As a general practice, you want to see which types of jobs have the highest value.
For example, focus on client projects prior to internal work; set up a new CEO computer before restarting the database; responding to help tickets before writing training materials, and so on. Another way to check the value is to look at how many people are affected by your work. Often, the more people are involved or affected, the more the poles.
4. Order jobs with moderate effort.
If you have tasks that seem obligatory to stand first, check their balance, and start with whatever you think will take the most effort to complete. Production experts suggest a strategy to start a wider project. However, if you feel like you can’t focus on your diet projects before you complete a short workout, then go with your stomach and do that. It can be encouraging to look at a little work on the list before diving into deep water.
Uncertainty and change are given. Know that your priorities will change, and often where you do not expect them to change. But - here's a tip - you also want to stay focused on the tasks you set out to accomplish.
6. Know when to cut.
You probably can't access everything on your list. After you prioritize your tasks and look at your estimates, cut out the remaining tasks on your list, and focus on the essentials you know you need to do and can complete the day. Then take a deep breath, go inside, and be ready for anything.
Behold, there is hope!
You can put your work first and do it today! It is very easy for anyone to do it. And it should. You just have to teach them (and yourself)!
If your team members know how to think about what is most important to your customers and prioritize well, they will be able to go back to where they were blocked and clearly decide how to proceed better.
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